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Approving claims although subordinate dont drive

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Im in such a dilemma now. A little background of this dept. There are 2 teams in this dept. Im a team leader for 1 team, lets called this team A and another team led by another team leader, team B.

Both of teams are reporting to the same manager, and this manager reports to a senior manager.

What has happened is that 1 staff in team A, and 1 staff in team B have been nominated to go off for a training away from base. And they both basically hitched a ride with someone else, ie them not driving.

They both came back, and have filed for mileage claims. Team B staff's claims have been approved by their team leader, and i have told my subordinate that I will reject her claims on the basis that she didnt drive and did not incur any additional cost. Subordinate queried on the unfairness. Why team B staff claims got approved while hers didnt.

Escalated this case to the manager, manager is contemplating of rejecting my subordinate's claims as well, but she has also escalated this to our SM.

Surprisingly, the SM is with the idea that its the staff's entitlement to claim. Even though we all know that my subordinate didnt drive at all. The direct quote is "ethically it is wrong to approve but its the staff's entitlement to claim".

I have checked the same with HR (without naming names of course) and they are with the agreement that an approver shouldnt approve the claims if they are carpooling and didnt drive.

Told my manager that i will not approve, and she said to approve. Told her i dont wanna get in trouble with HR, so i suggested that i delegate the approval flow to her. She doesnt want it, basically told me off by saying "if HR query, i am the one who gets the hit". A bit puzzled with her. Wants to reject but subordinate queried why the team B's staff claims got approved.

Im in an ethical dilemma. What should i do?

colleagues human-resources

share

asked 9 mins ago

YayaYaya

1

New contributor

Yaya is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Did the senior manager direct you to approve the request?
  
  – Jay
  just now
  

  
  
  
  

add a comment | 

0

Im in such a dilemma now. A little background of this dept. There are 2 teams in this dept. Im a team leader for 1 team, lets called this team A and another team led by another team leader, team B.

Both of teams are reporting to the same manager, and this manager reports to a senior manager.

What has happened is that 1 staff in team A, and 1 staff in team B have been nominated to go off for a training away from base. And they both basically hitched a ride with someone else, ie them not driving.

They both came back, and have filed for mileage claims. Team B staff's claims have been approved by their team leader, and i have told my subordinate that I will reject her claims on the basis that she didnt drive and did not incur any additional cost. Subordinate queried on the unfairness. Why team B staff claims got approved while hers didnt.

Escalated this case to the manager, manager is contemplating of rejecting my subordinate's claims as well, but she has also escalated this to our SM.

Surprisingly, the SM is with the idea that its the staff's entitlement to claim. Even though we all know that my subordinate didnt drive at all. The direct quote is "ethically it is wrong to approve but its the staff's entitlement to claim".

I have checked the same with HR (without naming names of course) and they are with the agreement that an approver shouldnt approve the claims if they are carpooling and didnt drive.

Told my manager that i will not approve, and she said to approve. Told her i dont wanna get in trouble with HR, so i suggested that i delegate the approval flow to her. She doesnt want it, basically told me off by saying "if HR query, i am the one who gets the hit". A bit puzzled with her. Wants to reject but subordinate queried why the team B's staff claims got approved.

Im in an ethical dilemma. What should i do?

colleagues human-resources

share

asked 9 mins ago

YayaYaya

1

New contributor

Yaya is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Did the senior manager direct you to approve the request?
  
  – Jay
  just now
  

  
  
  
  

add a comment | 

Im in such a dilemma now. A little background of this dept. There are 2 teams in this dept. Im a team leader for 1 team, lets called this team A and another team led by another team leader, team B.

Both of teams are reporting to the same manager, and this manager reports to a senior manager.

What has happened is that 1 staff in team A, and 1 staff in team B have been nominated to go off for a training away from base. And they both basically hitched a ride with someone else, ie them not driving.

They both came back, and have filed for mileage claims. Team B staff's claims have been approved by their team leader, and i have told my subordinate that I will reject her claims on the basis that she didnt drive and did not incur any additional cost. Subordinate queried on the unfairness. Why team B staff claims got approved while hers didnt.

Escalated this case to the manager, manager is contemplating of rejecting my subordinate's claims as well, but she has also escalated this to our SM.

Surprisingly, the SM is with the idea that its the staff's entitlement to claim. Even though we all know that my subordinate didnt drive at all. The direct quote is "ethically it is wrong to approve but its the staff's entitlement to claim".

I have checked the same with HR (without naming names of course) and they are with the agreement that an approver shouldnt approve the claims if they are carpooling and didnt drive.

Told my manager that i will not approve, and she said to approve. Told her i dont wanna get in trouble with HR, so i suggested that i delegate the approval flow to her. She doesnt want it, basically told me off by saying "if HR query, i am the one who gets the hit". A bit puzzled with her. Wants to reject but subordinate queried why the team B's staff claims got approved.

Im in an ethical dilemma. What should i do?

colleagues human-resources

share

asked 9 mins ago

YayaYaya

1

New contributor

Yaya is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.

share

asked 9 mins ago

YayaYaya

1

New contributor

Yaya is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.

share

asked 9 mins ago

YayaYaya

1

New contributor

Yaya is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.

asked 9 mins ago

YayaYaya

1

New contributor

Yaya is a new contributor to this site. Take care in asking for clarification, commenting, and answering.
Check out our Code of Conduct.

asked 9 mins ago

YayaYaya

1